Administrative Coordinator

The Administrative Coordinator role at the University of Waterloo's School of Environment, Enterprise and Development (SEED) supports academic, administrative, and operational functions. Key responsibilities include managing the administrative calendar, coordinating academic reviews, supporting faculty recruitment and tenure processes, and overseeing course scheduling and website maintenance. Requirements include an undergraduate degree, 3-4 years of administrative experience, and strong proficiency in Microsoft Suite and organizational skills.

• Employees are also responsible for the completion of all health and safety training, as assigned.
• · Actively maintains the school website and school communications.
• · Completes and authorizes all key permits for SEED graduate space, monitors usage and the re-call process.
• · Acts as primary contact for the scheduling of rooms and equipment.
• · Manages all aspects of course and exam scheduling, including timetables, course coordination, cross listing, exam planning, syllabus administration, and distribution of course materials.
• · Acts as the principal communications liaison with Plant Operations, assigned external contractors
• also coordinates purchases from suppliers.
• · Provides administrative support for graduate and undergraduate programs including graduate admissions and undergraduate student advising, during peak periods and backup during staff absences.
• · Coordinates arrangements for School visitors and processes reimbursement claims as required.
• · Provides administrative coordination and logistical support for the school’s outreach and
• recruitment activities, ensuring smooth execution of events, communications, and
• · Assists the Administrative Manager with the Social Committee, organizes special events, and maintains event financial management.
• · Maintains School UW Purchasing Card.
• · Administers visitor-parking permits.
• · Performs other duties and assists with special projects as assigned.
• All employees of the University are expected to follow University and departmental health and safety policy, procedures and work practices at all times.
• Employees with staff supervision and/or management responsibilities will ensure that assigned staff abide by the above, and actively identify, assess and correct health and safety hazards, as required.
• · Undergraduate degree or equivalent combination of education and experience.
• · Minimum 3-4 years of administrative experience including managing schedules and minute taking.
• · Intermediate experience with Microsoft Suite, SharePoint, Web management, and UW Infoslem Scheduling system (an asset)