Administrative Assistant to the Chair

This is a permanent, full-time Administrative Assistant role supporting the Chair of Systems Design Engineering at the University of Waterloo. Key responsibilities include providing executive-level administrative support to the Chair, managing the department's main office and supervising the Department Assistant. The position requires extensive administrative experience in an academic environment, proficiency in Microsoft Office and online meeting software, and strong communication and organizational skills.

• Coordinates the annual submission of professional expense and reimbursement claims on behalf of the Chair. Incumbent must have knowledge of financial policies and procedures to ensure reimbursements are properly processed
• Holds the Department Purchasing Card and makes purchases as needed including gifts.
• Tracks the expenses related to day-to-day operations and supplies and reports regularly to AO and Chair
• All other duties as assigned by the Chair and/or Administrative Officer.

• Extensive administrative experience in an academic environment
• Experience supporting the needs of a senior management team
• Post-secondary education in a relevant field or equivalent education and experience
• Proficient in Microsoft Office, online meeting software, email and outlook.