Student Affairs Administrator

The Student Affairs Administrator will manage graduate student admissions, enrollment, and program communications for translational biomedical engineering and medical technologies. Key responsibilities include student recruitment, advising on career planning and campus life, and overseeing academic records and graduation requirements. The position requires proficiency in English and French, strong organizational and interpersonal skills, and experience with student affairs management and relevant software.

• The incumbent will participate in student recruitment fairs, student internship programs, convocation and graduation activities
• they will offer a variety of student services including guidance for career planning, campus life and engagement, scholarships and student aid, counseling and tutorials, health and mental health, international student services, immigration, services for students with disabilities, and other programs.
• They will be responsible for offering student affairs services including advising, student records, registration and exam activities, as well as provide the integration of McGill's values, standards, and goals with respect to student life and learning into University policies, operations and procedures.
• The incumbent’s role is to ease students’ integration into University life, support students’ learning and guide them towards a rewarding student life experience by offering a broad range of services in a supportive environment.
• Oversee the day-to-day operations of the graduate programs and make recommendations to improve efficiency. Review departmental procedures and suggests improvements focusing on productivity and efficiency. Suggest new initiatives for continuous improvement
• Provide administrative support for the admission process. Support professors, course coordinators, chairs, graduate program directors on academic programs, departmental policies and procedures, rules and regulations, course and seminar management
• Act as the point of contact for prospective and graduate students for general information and queries
• Review applications for completeness, ensure alignment with eligibility criteria and admissions requirements, calculate cGPA equivalencies, and prepare documentation for submission to the Graduate Program Director for admission decisions.
• Liaise with applicants and other stakeholders to explain eligibility and admission outcomes, issue offers and ensure appropriate follow-up
• Provide guidance and support and refer the students to the appropriate channels to seek help on academic issues, personal difficulties, student-supervisor collaboration issues, internship issues, academic path issues, and financial issues.
• Handle confidential information with a high degree of sensitivity, respect, and diplomacy
• Assist the Graduate Program Director with matters such as course equivalencies, recognition of courses from other institutions, transfer credits, and probationary status
• Review records of all graduating BME students with regard to requirements for graduation
• select and recommend candidates for graduation
• Coordinate promotional material for the program and prospective students (flyers, digital content, and outreach materials)
• Review all requirements for internships have been met and organize internship evaluations
• Coordinate and submit applications for internship funding (stipends and grants) with relevant government agencies to support student placements and industry partners
• Support the development of workshops, seminars and information sessions for students and department staff. Revise budget and prepare post-event reports, when required
• Network with student organizations and organize orientation and recruiting events across campus
• Coordinate all course-related activities for the department, including timetabling (DCU), enrolment, student registration permits, course quotas, course evaluations and coordination of exams

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits
• Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
• Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
• The level of English required for this position has been assessed at a level #4 on a scale of 0-4 .
• For a definition of our language proficiency levels, please click here .
• Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4 .