Senior Executive Assistant / Executive Assistant (at the rank of Clerk I/II)

This Senior Executive Assistant/Executive Assistant role in the Department of Electrical and Computer Engineering at the University of Hong Kong provides administrative support for new taught postgraduate programs. Key responsibilities include managing student admissions, coordinating curriculum, and assisting with marketing and departmental events. Applicants need at least 5 HKCEE passes or equivalent, with at least 2 years of relevant experience for a Bachelor's degree holder, strong English and Chinese communication, and proficiency in MS Office.

• The appointee(s) will be responsible for providing administrative support to our new taught postgraduate programmes, including assisting with the preparation of marketing materials and publicity, managing student admissions, coordinating curriculum and course selection, collecting and compiling data, and handling inquiries and other student-related matters.
• Additionally, he/she will assist with departmental events, new initiatives, and perform any other duties as assigned.

• 5 passes in HKCEE including English (min. Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics, OR min. Level 2 or equivalent in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics with at least 5 years’ relevant work experience
• OR a Bachelor’s degree with at least 2 years’ relevant work experience
• A good command of written and spoken English and Chinese
• Self-motivated, attentive to details, and able to prioritize multiple tasks efficiently
• Strong sense of responsibility, positive attitude, and ability to work independently under pressure to meet tight deadlines
• Effective communication, organizational, and interpersonal skills
• Proficiency in IT skills, especially in MS Word, Excel, and PowerPoint. Knowledge of management of database and website an advantage
• Preference will be given to those with work experience in tertiary education, especially experience in handling taught postgraduate student matters.
• Those with less experience and/or lower qualifications may be considered for appointment as Executive Assistant.

• The appointment will be made on a fixed-term full-time basis for 2 years, to commence as soon as possible with the possibility of renewal subject to funding ability and satisfactory performance.
• A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary.
• Other benefits include annual leave and medical benefits.