Operations & Faculty Coordinator

The Operations & Faculty Coordinator role in the Faculty of Management provides comprehensive financial, facilities, and administrative support. Key responsibilities include financial document preparation, data entry, reconciliation, office setups, and coordinating building security. Candidates require a high school diploma plus up to two years of post-secondary education, over four years of related experience, and proficiency with UBC financial systems is preferred.

• Consequence of Error/Judgment: Must exercise judgment and initiative in handling matters both routine and non-routine, based on thorough knowledge of University procedures, guidelines and regulations.
• When dealing with financial and sensitive records, a high level of confidentiality is essential, and employee is required to use sound judgment when sharing information.
• Accuracy and attention to detail is essential to avoid errors that impact staff and student appointments and pay that create unnecessary work to correct.
• This position must demonstrate tact and discretion within established Faculty and UBC guidelines and regulations.
• The impact of error in transaction documentation, financial records or on requisitions could result in additional work and/or substantial monetary loss to the Faculty and its grant holders.
• Poor judgment or failure to act in a professional, tactful and discretionary manner will have an adverse effect on the image of the Faculty of Management.
• Work is not checked on a day-to-day basis.