Faculty Administrative Assistant, Research and Administrative Services

This limited-term Faculty Administrative Assistant position supports administrative needs within the Faculty of Science. Responsibilities include operational and HR support, client service, and data management. Applicants require a certificate/diploma in administration and at least two years of experience in a dynamic organizational setting.

• A completed certificate or diploma in Business, Office Administration or related field. A combination of education and experience will be considered
• Minimum of 2 years of experience in Administration with an emphasis on supporting teams and projects
• Experience working in a large, dynamic organization or post-secondary institution is an asset
• Proven personal effectiveness, high productivity, professionalism, and a positive, collaborative and team-focused mindset
• Ability to think critically and creatively, exercising good judgment, professionalism, and discretion
• Ability to communicate effectively with a wide range of audiences and stakeholders including students, staff, faculty, internal and external partners, vendors, and members of the public while maintaining confidentiality
• Ability to be resourceful, innovative, flexible and work independently to tight deadlines while maintaining a high level of attention to detail
• Ability to triage effectively and handle overlapping priorities
• Advanced computer skills including Office 365 (Teams, SharePoint, Word, Outlook, Excel, and PowerPoint)
• Previous experience with PeopleSoft is an asset
• Knowledge of university policies and procedures associated with the portfolio supported is an asset
• Application Deadline: October 17, 2026