Executive Coordinator

This hybrid role seeks an Executive Coordinator to provide high-level administrative and operational support to the Associate Vice President of Shared Services. Key responsibilities include coordinating operations, advising senior leaders, managing key programs, and contributing to strategic growth. Applicants should possess at least 7 years of senior executive support experience, exceptional organizational and leadership skills, and experience with strategic initiatives in a complex environment.

• We are seeking a professional, highly experienced Executive Coordinator to support the AVP, ShS in a dynamic and fast-paced environment.
• Reporting directly to the AVP, the EC provides comprehensive coordination, tactical support, and advice to the AVP and the Director, HR Services, other senior leaders (Director, Finance Services, and Director, Service Delivery & Client Experience) and extended leadership as required.
• This role demands a proactive, highly organized, and diplomatic individual with exceptional communication, leadership, and problem-solving skills, with the ability to manage the day to day of the unit’s requirements, oversee key programs and contribute to the overall strategy of the unit for its administrative growth.
• The role involves leading and mentoring administrative roles to ensure the smooth running of day-to-day operations, contributing to the success of strategic initiatives.
• The incumbent will understand, fulfill, and promote the strategic plans and will demonstrate the values of Shared Services that contribute to the overall goals of the University Services, Operations and Finance (USOF) portfolio.
• Strong leadership skills with experience in leading and developing high-performing administrative teams.
• Demonstrated ability to manage large strategic HR projects, ensuring successful implementation and execution.
• Demonstrated competencies in leadership, professionalism, results orientation, organizational understanding, teamwork, and adaptability.
• As the Executive Coordinator to the AVP, ShS, you will play a critical role in supporting the AVP's office and leading a dedicated administrative team on initiatives critical to the units operations.
• If you are a detail-oriented professional who thrives in high-pressure situations, enjoys problem-solving, and leading a team in a department where change is seen as progress and initiative is valued, we would love to hear from you!

• internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered.
• In accordance with the Handbook of Terms and Conditions of Employment for Non-Union Employees , this position has a comprehensive benefits package and an annual salary which will be commensurate with qualifications.
• High School Diploma with equivalent combinations of education and 10+ years of experience may be considered.
• Proven experience supporting strategic initiatives in a large, complex, and unionized environment, preferably within a post-secondary institution.