Events Data and Communications Coordinator

This position is for an Events Data and Communications Coordinator within the Ceremonies and Events Office. Key responsibilities include managing event data, financial records, and communications, as well as providing administrative support for high-profile events. Requirements include a post-secondary diploma and four years of related experience, with advanced MS Excel skills and a willingness to work evenings and weekends.

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
• Ability to maintain accuracy and attention to detail.
• Effective interpersonal and organizational skills.
• High School graduation, plus a two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience. - Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Undergraduate degree preferred.
• Ability to prioritize work, multi-task, problem-solve and meet deadlines.
• Ability to demonstrate initiative and acts independently using good judgment in dealing with faculty, staff and guests.
• Ability to work without constant and ongoing direction.
• Ability to exercise judgment, tact and discretion when handling sensitive and/or confidential matters.
• Ability to provide quality services to customers in a courteous, patient manner.
• Ability to work both independently and within a team environment.
• Ability to effectively handle a consistently high volume of work, taking direction from various Event Managers, as well as manage and complete a multitude of tasks at one time, often with urgent deadlines or time sensitive.
• Experience in event planning and familiarity with protocol preferred.
• Strong computer experience required: Advanced knowledge of MS Excel required for list management and manipulation of data
• excellent knowledge of Outlook, Mail Merge, PowerPoint, WordPress, Adobe AcrobatPro, Adobe Creative Suite. Knowledge of UBC policies and procedures preferred. Ability to work evenings and weekends.