Department Coordinator (f/m/d)

This full-time Department Coordinator position in Historical Studies requires an MA or higher, ideally with a connection to history and experience with graduate programs. Key responsibilities include supporting academic operations, advising students, managing records and curriculum, and assisting with departmental events and recruitment. Proficiency in English, strong organizational and communication skills, and familiarity with social media and video editing are essential.

• Support academic operations of the department, serving as an administrative interface between faculty, graduate students, internal units, and external partners
• Advise students on admissions, course enrollment and program rules, help ensure that students adhere to university and program policy
• Help with administering records, credit and grade entry, data maintenance, ensuring that course data is accurate and represented on all relevant platforms of CEU (course hub, SITS, E-learning)
• Support curriculum planning and management, scheduling, room booking, and provide administrative and technical help to core and visiting faculty
• Manage departmental calendars
• Assist in special tasks with admissions, theses, exams and graduation of students, field trips and the organization of events
• Communication and coordination with students and faculty
• Prepare meeting minutes, policy documents, Program Handbooks etc.
• General email and mail handling, onboarding of students, student-facing presence during office hours
• Support the Masters Programs Director, contact with central university administration
• Create recruitment material for the department, including for social media and YouTube
• Website editing and writing articles for the department

• MA level qualification or higher, ideally with a connection to history. Familiarity with historical material culture and knowledge of the structure of MAs and PhDs. Ideally a background in late antique or medieval history in order to support the MA program director
• Good communication and task management skills · Familiarity with social media platforms
• Experience with video editing software
• Excellent English for website editing and article writing
• Good organizational skills, including the ability to shift between hybrid, in-person, and fully remote environments
• Strong interpersonal skills, requiring the ability to understand and respond to the competing needs of diverse clients
• Interest in creative problem-solving
• Ability to handle multiple tasks and to prioritize
• Previous work experience at CEU is an advantage
• Previous higher education sector experience is an advantage