CES Program Assistant

This term position for a Senior Program Assistant at the Centre for European Studies (CES) involves coordinating grant competitions, scheduling events, managing the website and social media, and facilitating communication with various stakeholders. Key responsibilities include general administrative support, financial reconciliation, and direct supervision of academic assistants. Applicants need a high school diploma, a two-year post-secondary diploma, and four years of related experience, along with strong communication and organizational skills.

• Ability to maintain accuracy and attention to detail.
• High school graduation plus 2 years post-secondary diploma with training in office procedures and secretarial practices.
• Undergraduate degree in a relevant discipline preferred.
• Four years related experience or the equivalent combination of education and experience.
• Computer experience required Word, Excel, SIS, SISC, FSC preferred.
• Knowledge of European studies an asset.
• The ability to create and accurately maintain records and filing systems and a neat and tidy office environment.
• Ability to work effectively both independently and in a team environment.
• Ability to use word processing, spreadsheet, database, web, scheduling an electronic mail applications and intermediate level.
• Ability to type 60 words per minute and to operate normal range of automated office systems and office equipment.
• Ability to prioritize and work calmly under pressure to meet deadlines.
• Outstanding and demonstrable written and oral communication skills.
• Ability to maintain order and control.
• Ability to exercise initiative, tact, discretion and courtesy with a diverse range of people and stakeholders.
• Experience delivering high-level customer, client, and/or guest service.
• Ability to take and transcribe accurate meeting minutes.