Administrative Officer

This position is for an Administrative Officer at McGill's Faculty of Agricultural and Environmental Sciences, supporting the Nkabom Collaborative. Key responsibilities include managing administrative affairs, finances, HR processes for collaborative personnel, and organizing events, with a focus on ensuring the smooth operation of this Canada-Ghana initiative. Applicants must possess strong organizational, financial management, communication, and problem-solving skills, with experience in international partnerships and diverse teams being a significant asset.

• McGill University, in partnership with the Mastercard Foundation, is embarking on an ambitious collaboration with seven African organizations within the Nkabom Nutrition and Sustainability Agri-Food Collaborative.
• This initiative aims to bridge education and workforce gaps by training youth in the nutrition and agri-food sectors, especially in rural communities, to help transform Africa’s agri-food system and empower the next generation of leaders.
• Reporting to the Director Administration, Faculty of Agricultural and Environmental Sciences (AES), the Administrative Officer is the operational and administrative manager of the Collaborative’s McGill Partner Academic Lead's office and the AES’ Academic Lead’s office
• in addition, they will act as a liaison between the Academic Lead’s office and other McGill partners of the Collaborative as well as external organizations within both Canada and Ghana with travel to Ghana a few times a year.
• The incumbent will develop and maintain administrative standards and practices for the Academic Lead’s office and McGill partners.
• The incumbent will also be responsible for general office management ensuring the smooth day-to-day functioning of a complex, multi-stakeholder program spanning Canada and Ghana, maintaining institutional and collaborative records and management of the Collaborative’s capital assets.
• Primary Responsibilities: ·
• Oversees a broad range of operational, administrative, and logistical functions critical to the effective functioning of the unit.
• Provide administrative advice and management in all activities related to the implementation of the McGill Partner collaborative programs as well as the facilitation of the program deliverables.
• Develop and implement administrative procedures and internal controls.
• Establishes financial priorities. Develops and implements budgetary planning, recommends budget allocations and prepares and submits operating budget.
• Ensures preparation of appropriate reporting and year-end documentation.
• Acts as advisor regarding University Financial Policies and Procedures, monitors and reports on account spending and exercises financial controls where applicable.
• Undertakes analysis of budgeting issues, assesses impact to the University/unit, articulate alternatives and recommend solutions.
• Acts as approver for office financial functions.
• Administer human resources processes for Collaborative personnel (Postdoctoral Fellows, Visiting Academics etc.), including recruitment, hiring, onboarding, offboarding, and related HR administration.
• Responsible for organizing Nkabom events hosted by McGill, including the MFCC meetings, stakeholder engagement sessions, and Annual Forum activities.
• Prepare reports, briefing materials, presentations, communications, and maintain collaborative documentation and web content.
• Develop and maintain systems for Collaborative records, data collection, document management and information tracking.

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits
• Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
• Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
• For a definition of our language proficiency levels, please click here .
• The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4 .
• Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 (qualifier) on a scale of 0-4 .