Acquisition Officer, Library and Archives

This is an 11-month temporary position in Acquisitions for the University of Ottawa Library. Key responsibilities include bibliographic research, ordering, receiving, and processing library materials, as well as managing payments and acting as a departmental resource. Applicants need post-secondary training in library techniques or equivalent, at least one year of experience with an integrated library system's acquisitions module, and bilingual proficiency in French and English.

• Search for bibliographic information (author, title, ISBN, ISSN, subjects, LC ratings) and commercial information (format, price, access) required to order all documents for the library on specialized suppliers' or publishers' websites.
• Purchase library goods by credit card in accordance with all relevant policies. Create or upload purchase orders to the Integrated Library System (ILS) so that orders are visible in the public catalog.
• Receive and validate materials received and perform analysis to determine what should be retained. Record receipt of materials in the integrated library system to update the public catalog.
• Register invoices in the acquisition module and certify their accuracy. Make payments to suppliers in accordance with established policies and procedures and follow up, including reconciliation of payments
• claim and process credits and renewals.
• Act as a resource to department members and suppliers regarding the acquisition of goods to explain processes, timelines and practices.

• Post-secondary training in Documentation Techniques or Library and Information or equivalent combination of education and work experience.
• At least one year's experience with an integrated library system, particularly the acquisitions management module.Knowledge of bibliographic tools used to acquire print or electronic documents.
• Knowledge of accounting principles to evaluate and certify invoice payments.
• Organizational skills, ability to work effectively under pressure.
• Experience in the use of computer systems and software such as word processing, spreadsheets, databases, e-mail and internet.
• Ability to load, unload and move boxes weighing up to 40 lbs.
• Bilingualism - French and English (oral and written).
• Key Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa: Planning: Organize in time a series of actions or events in order to realize an objective or a project.
• Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results.
• Is proactive and self-starting.
• Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs.
• This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s).
• Accept and give constructive feedback.
• Able to adjust own behaviour to reach the goals of the team.
• The University of Ottawa embraces diversity and inclusion in the workplace.
• We are passionate about our people and committed to employment equity.
• We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.